How to Get a Duplicate Registration Certificate for Your Vehicle in India

If you’ve misplaced, damaged, or lost your vehicle’s Registration Certificate (RC), you can apply for a duplicate. A Registration Certificate is a crucial document that proves the legal ownership of a vehicle, and obtaining a duplicate ensures that you stay compliant with road laws and regulations. The process of obtaining a duplicate RC has been simplified with online services, but it still requires fulfilling certain conditions and documentation. In this guide, we will walk you through the latest steps and requirements for getting a duplicate Registration Certificate for your vehicle in India.

What is a Registration Certificate (RC)?

The Registration Certificate is an official document issued by the Regional Transport Office (RTO) in India. It contains details about the vehicle, such as its make, model, engine number, chassis number, and ownership information. This certificate is mandatory for legally driving your vehicle on Indian roads. Losing or damaging the RC can result in fines or legal issues, which is why it’s essential to apply for a duplicate as soon as possible.

Reasons for Applying for a Duplicate RC

Several situations might require you to apply for a duplicate Registration Certificate, including:

Loss or Theft: If your original RC is lost or stolen.
Damaged RC: If your RC is damaged and illegible.
Misplaced RC: If you have misplaced your RC but haven’t lost it permanently.

Steps to Get a Duplicate Registration Certificate

The process for obtaining a duplicate RC has evolved, with many RTOs now allowing online applications. Here are the latest steps to get a duplicate Registration Certificate:

1. File an FIR (First Information Report) (if lost or stolen)

In case your original RC has been lost or stolen, the first step is to file an FIR with the nearest police station. This is a mandatory requirement, as it helps prevent fraudulent claims and ensures that your RC is not used by someone else. After filing the FIR, you’ll receive a copy of the report, which will be required while applying for the duplicate RC.

2. Visit the RTO (Regional Transport Office)

Once the FIR is filed, you need to visit the RTO where your vehicle is registered. The RTO will guide you through the process of applying for a duplicate RC.

Alternatively, you can complete the process online, provided your RTO supports digital services. For online applications, visit the official website of your state’s RTO (e.g., www.parivahan.gov.in).

3. Fill out the Application Form

For both online and offline applications, you’ll need to fill out a form to apply for a duplicate RC. The most common form used is Form 26, which is available at the RTO office or online on the official RTO website. This form requires details about the vehicle, such as the registration number, engine number, chassis number, and the reason for applying for a duplicate.

4. Submit Required Documents

Along with the completed application form, you will need to submit the following documents:

FIR or Loss Report (for lost or stolen RC): A copy of the FIR or loss report must be submitted if your RC was lost or stolen.
Aadhaar Card or Identity Proof: This is required to verify your identity.
Original RC (if partially damaged): If your RC is damaged, you may need to submit the original document along with your application.
Address Proof: A utility bill or any other document that serves as your address proof.
Passport-sized photographs: Usually, two recent photographs are required.
Pollution Under Control (PUC) Certificate: Some RTOs may ask for a copy of your latest PUC certificate.

5. Pay the Fee

The fee for a duplicate RC varies from state to state. The cost typically ranges between ₹50 and ₹200, but it may be higher depending on your region. The payment can be made online through the RTO website or offline at the RTO office via cash, cheque, or demand draft.

6. Verification and Processing

Once you submit the application along with the documents and payment, the RTO will process your request. The RTO will verify the details provided and ensure that no discrepancies exist. The process can take a few days to a couple of weeks, depending on the workload of the respective RTO.

7. Receive the Duplicate RC

After processing, the RTO will issue the duplicate Registration Certificate. You will be notified about the status, and you can either collect the certificate from the RTO office or have it sent to your address. In some states, you may be able to download a temporary e-RC while you wait for the original duplicate certificate to arrive.

Online Process for Obtaining a Duplicate RC

The online process has made the application for a duplicate RC more convenient. The steps are as follows:

Visit the official website of Parivahan Sewa (www.parivahan.gov.in).
Select your state and navigate to the “Online Services” section.
Choose the “Duplicate RC” option.
Enter the vehicle registration number and other details as required.
Upload the necessary documents and pay the fees online.
Once the application is processed, you will receive an e-RC or a notification for collecting the physical duplicate.

Conclusion

Getting a duplicate Registration Certificate is a relatively straightforward process, whether you choose to go to the RTO or use the online service. However, ensure that all documents are submitted correctly, especially if your RC is lost or stolen, to avoid delays. With the latest advancements in digital services, the application process has become quicker and more efficient. If you follow the outlined steps, you can have your duplicate RC in no time, allowing you to remain legally compliant on the roads.